# Purchase order template

> A free purchase order template you fill in online: PO number, supplier, lines, tax and shipping, totals worked out. Print to PDF or download CSV.

Updated 2026-11-06. Source: https://atta.sh/tools/purchase-order-template

Fill in the PO number, buyer, supplier and lines. Subtotal, tax and total are worked out as you type. Print it or save it as a PDF from the print dialog, or download a CSV.

## What goes on a purchase order

- **PO number.** The reference the supplier puts on their invoice. It's what matches the invoice back to the order.
- **Date, buyer and supplier.** Who is buying from whom, and when the order was raised.
- **Ship to.** Where it should arrive, if that isn't the buyer's address.
- **Lines.** Item, quantity and unit price. The line total is quantity times unit price.
- **Tax and shipping.** Tax is a percentage of the subtotal here; shipping is added after tax.

## Totals, worked through

Two chairs at $349 and two monitor arms at $89:

| | Amount |
| --- | --- |
| Subtotal | $876.00 |
| Tax at 8.25% | $72.27 |
| Shipping | $0.00 |
| Total | $948.27 |

Tax is rounded to the cent once, on the subtotal, not per line.

## When the PO comes from Atta

Atta raises the purchase order from the approved request, so the PO carries the amount and the lines that were approved. When the supplier's invoice arrives, it's linked to the purchase by the PO number it names. See [purchase orders](https://atta.sh/purchase-orders).

## Questions

### How do I save the purchase order as a PDF?

Press Print or save as PDF and choose Save as PDF as the printer. The buttons are left off the printed page.

### Do I need a PO for every purchase?

That's your policy's call. Many teams require one above an amount, which is the same line an approval matrix draws.